Washington State Security Guard License Practice Exam

How should a security guard document their observations?

1. By writing detailed, accurate, and objective reports in a timely manner

2. By verbally reporting to their supervisor only

3. By sending emails to management after every shift

4. By completing reports at the end of the week

The correct answer is: By writing detailed, accurate, and objective reports in a timely manner

Writing detailed, accurate, and objective reports in a timely manner is essential for a security guard's documentation process. Timeliness ensures that observations are fresh in the guard's mind, which enhances the accuracy of the report. Detailed accounts of events provide a clear picture of any incidents or observations, which can be crucial for investigations or future reference. Objectivity is also critical, as it maintains professionalism and ensures that reports are factual, rather than influenced by personal feelings. Other options fall short in several ways. For example, relying solely on verbal reports to a supervisor lacks the permanence and detail found in written documentation. Emails sent after every shift may not provide comprehensive coverage of critical incidents and can also lead to delays in recording important details. Additionally, completing reports at the end of the week risks losing essential information and may lead to inaccuracies due to reliance on memory rather than writing observations as they occur.